Payout Overview
A "payout" is a commission, bonus, or any payment made to a sales representative for sales activities.
In order to create a payout or edit payout details, a user must have either "Has executive authority" or "Can create and approve payouts" permissions.
Details
These are the high-level details for the Payout.
For which Company (required)
The Company the Payout belongs to.
Who receives the payout (required)
The User that will be receiving the payout.
Job/Contract (required)
This is the Job and Contract the Payout belongs to.
Type (required)
The type of Payout.
- Draw - this is a portion of the commission that is usually paid at the beginning of a project and will be deducted from the final commission.
- Commission - This is the total amount of compensation paid typically to a primary rep for services rendered in managing the entire project.
- Bonus - A bonus is a payment made over and above any commission for services rendered on a project. A bonus example could be a sales manager receiving payment for overall management of the primary rep.
- Penalty - A penalty is a reduction in payment for lack of performance or some other detriment to the project.
- Fee - A fee is a straight dollar amount awarded for services rendered on a project. An example of a fee could be an administrative assistant receiving a flat sum for performing supplement, paper processing, or data entry work.
Group (optional)
These are custom Payout Groups created within Company Settings, Commissions/Payouts. Groups allow you to organize payouts for Users and pay periods.
Payout Status (required)
This is the status of the Payout.
- Projected - If the payout rule conditions are not met the payout will remain in the projected status and will automatically adjust as project conditions change.
- Available - This means that a payout is ready to be requested by rep and/or paid by the company. NOTE: the amount will change based on project conditions.
- In Review - This status means that the payout may have been requested by one user, but needs to be approved by another for validity.
- Approved - This status means that the payout has been reviewed by one user and has been okayed for payment, but the payout has not been paid.
- Paid - This status obviously means that the payout has been approved and paid to the user.
- Denied - By marking a payout denied it will be unavailable for requests or paying.
Payouts In Review, Approved, or Paid will NOT be automatically adjusted if project conditions change. However, a warning will show if the actual amount changes.
Date (required)
The creation date of the Payout.
Paid Date (optional)
The date in which the Payout was marked Paid.
Comment (optional)
Any notes pertaining to the payout can be placed here. If you are adjusting payout amounts or denying payouts it is always a good idea to inform the rep why with a comment.
Payout Amount
This is where the payout dollar amount is set and where the payout can be assigned to a draw account. Payout dollar amounts can be automatically set by setting auto commissions within Company Settings.
If Draw Accounts are created for this Payout User, portions of the payout can be directed to payoff the Draw Account.
Tags
These are custom Payout tags created within Company Settings, Commissions/Payouts. These allow you to better organize and filter Payouts.
Utilities
To delete a payout, scroll to the bottom of the payout. Payouts cannot be deleted if they are in "Paid" status.